IP Warehouses

Set up and use a manual warehouse to track additional inventory

Jasper avatar
Written by Jasper
Updated over a week ago

An IP warehouse is used when your store has inventory in a location that does not fulfill customer orders directly. This manual warehouse is used to transfer stock to other locations that do handle order fulfillment.

In Inventory Planner, IP warehouse stock is imported when the warehouse is created. Stock is then added through receiving a purchase order or warehouse transfer, or depleted by creating a transfer to another location. Finally, stock can be manually updated within Inventory Planner if it needs to be corrected.

Without sales information attached to the manual warehouse, you will want to either:

  1. Create a combined warehouse to see demand and total inventory levels across locations. Learn about how to set up a combined warehouse for various replenishment scenarios. Check out our video to learn about how an IP and combined warehouse can be used together.

  2. Disable all locations so that you see combined information by default.

Creating a manual warehouse

To set up an IP warehouse, go to Account > Settings > Connections & Warehouses, then click “+ New IP Warehouse” at the bottom of the screen.

You will have the option to add all your variants to the IP warehouse (enabled by default):

Alternatively, you can choose to only add variants associated with a particular warehouse.

To do this, ensure “add all variants in IP warehouse” is deselected, and select the warehouse containing variants to add to your IP warehouse instead. In the below example, the “FBA US” warehouse variants are the only ones to be shown in the IP Warehouse.

Manually adding stock to an IP warehouse

To add stock to your IP warehouse, click on “Replenishment” from the left menu, and then click on “variants” beneath the new warehouse.

There are several ways to add stock from here. For example, if you only need to update a few variants you can add inventory levels by clicking on the Stock column. (Enable the “Stock” column by clicking on the gear icon in the upper right corner.)

Importing stock into an IP warehouse

If you have inventory levels to enter for several variants, then you can import this information instead. In “Replenishment”, click on “Import” at the bottom of the screen, then select “variant settings”.

You will see the available columns listed on the right-hand side of the import section, or you can download a CSV template containing the available columns.

When your CSV file is prepared and ready, you can drag the file to the import section, or click to select your file.

Once the file has been uploaded, click “Map columns” to be taken to a field mapping screen, where you can check and confirm the columns on the file are mapped to the desired settings.

For IP warehouse stock, you can select the warehouse and map the stock level column to the "IP Warehouse/IP Variant Stock" row, seen highlighted below:

Click “Import” to complete the import.

You will then see an import summary screen which will confirm changes or if any errors were experienced during the import.

If you have any concerns, please reach to us using the in-app support chat.

Additional IP warehouse set-up

As with other warehouses, be sure to set the correct Lead Time and Days of Stock for this location. Learn about how to update the lead time and days of stock.

Did this answer your question?