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Multi-delivery purchase orders can be complex, so it’s important to know how where you can access the information you need to track or update them.
Viewing orders and deliveries at a glance
You can use the Stock orders report to view all purchase orders in one place. Add delivery-specific columns to break out expected dates and destination warehouses, so you know what’s arriving and where it’s heading.
The delivery-level columns you can add are:
Delivery reference #
Multi-delivery status
Working on an individual multi-delivery purchase order
When you click into a multi-delivery purchase order, you’ll see a header containing the following information:
Vendor
The vendor fulfilling the purchase order. Updating the vendor will update all associated deliveries.Warehouse
Displays "Multiple" if the associated deliveries have different destination warehouses.Expected date
Displays a range of dates if the associated deliveries have different expected dates.Received
Displays how many units from all associated deliveries have been received, out of how many units from all associated deliveries were ordered.
In the order body, the "ordered" and "received" columns show you the totals for each variant. These figures are a sum of the quantities across all associated deliveries.
You can click the cog on the right-hand side to add delivery-specific columns to break out line items into their respective deliveries.
Adding these columns allows you to see delivery details for each item on the order.
You can also edit quantities and prices on the purchase orders. To edit quantities or prices, click “Edit”.
You can:
Increase or reduce prices
Increase or reduce inventory
Add inventory of an existing product to another delivery
Add a new variant to any delivery
Remove an item from a delivery
Viewing all deliveries for a purchase order
If you need an overview of a purchase order’s deliveries, you can open the purchase order’s delivery list to see all associated deliveries, their destinations, dates, and statuses.
Access the delivery list by entering a multi-delivery purchase order, then clicking “View deliveries” on the right-hand side.
You’ll see a list of all deliveries contained within the order. Choose which columns to display by clicking the gear icon on the right.
In this view, you can update the following fields:
Expected date
Shipment date
Payment date
You can also perform the following batch actions:
Remove deliveries: Remove the selected deliveries entirely. Removed deliveries no longer appear against the purchase order or in any reports.
Detach deliveries: Convert the selected deliveries to purchase orders, breaking their link with the original order.
Both actions affect the parent purchase order, removing or decreasing the items on order.
Working on an individual delivery
Clicking a delivery reference# in a multi-delivery purchase order or in the deliveries list opens that delivery. When viewing a delivery, you can update delivery-level details. Learn more about updating delivery details here.
You can also:
Click the links above to learn more about each action.
Removing multi-delivery purchase orders
You can delete multi-delivery purchase orders by viewing the order and clicking Actions > Remove. Alternatively, you can delete a multi-delivery purchase order using the bulk actions menu in the Stock orders screen.
Removing a multi-purchase purchase order removes the parent order as well as all associated deliveries.
You can undo the removal by filtering the Stock orders screen to view removed orders (“Removed: Only removed”), opening the order, and clicking “Restore”.