To log into Inventory Planner, click “Log in” on the top right-hand side of the home screen:

You’ll be prompted to log in with your Sage account. To learn more about using your Sage ID to access Inventory Planner, click here.

Once you’ve logged in, you’ll be presented with the overview page and a menu on the left-hand side.

The overview page includes an at-a-glance view of your stock value, a summary of pending purchase orders, items to replenish, variants that are overstocked and best sellers. Further details about all this information can be found within the reports accessed through the menu on the left-hand side.

You can come back to the overview at any time by clicking the home icon on the menu.

The replenishment report shows you which products need to be purchased, and in what quantities. For each product you will also find the estimation of potential lost revenue if you don’t purchase it on time.

The forecast shows you your projected sales. You can edit the forecast in three ways:

The catalog is made up of several subsections.

Learn more about each one in the Inventory Planner setup and configuration documentation here.

Inventory Planner allows you to create purchase orders for your suppliers based on replenishment suggestions. If you use an inventory management solution (e.g. Skubana or QuickBooks Commerce), Inventory Planner also synchronizes purchase orders with those platforms. Learn more about stock orders here.

If your business is a combination of wholesale and retail, you cannot forecast your sales based on the combined sales history. To ensure greater accuracy, Inventory Planner allows you to plan wholesale orders separately from retail orders.

Note that this section does not appear by default. You can enable it in Account > Settings > Forecast. Learn more about wholesale order planning.

Overstock identifies where your store has more inventory than is needed to meet demand. Excess stock is a factor of the forecast to cover the lead time and days of stock you've set for each variant. Items forecasted to have excess units available after your planning period (the end of the lead time + days of stock) will be identified as overstock, provided that no purchase orders have been received for the item in the past two months.

In all types of businesses, it’s useful to measure performance against a set of predetermined criteria. An open-to-buy plan is an inventory management tool that helps you figure out how much inventory you need to buy on a monthly basis to make your sales projections.

There are also a number of useful reports in the "Reports" menu:

Inventory Planner’s KPIs report is a very useful tool that gives merchants a tremendous amount of flexibility in assessing their business’s performance from a variety of perspectives, ranging from quite broad to extremely granular.

The Aging Analysis shows the length of time since inventory has been received on a purchase order in Inventory Planner. The report assumes first in-first out inventory management.

In order to compute the age of a product Inventory Planner walks through the historical stock backwards, subtracting intakes from the current stock until we reach zero. Each intake increases the value of new stock in the corresponding time window.

The aging report is computed based on historical stock and won't populate with information immediately after you connect your store to Inventory Planner.

If you have enabled more than one warehouse, it can be helpful to see stock levels across locations. If you need to transfer stock, balance stock at various locations or compare inventory levels across warehouses, then the Compare Warehouse report can help.

The Assortment report can be used to see sales trends and performance metrics within groupings such as category, vendor, brand, etc.

For example, use the Assortment report to see how one vendor performs across all categories. First choose Categories at the top of the page to see all categories, then click Filter > Vendor > select a vendor’s name and Apply Filter to see results.

If you hover over the “i” icon in the Alerts column, you’ll get a quick look at what is happening with the variant. For example, the message may give you a warning at the top saying an item currently is out of stock, or tell you the time before you get an item back in stock.

Clicking on the arrow icon in the "Name" field or "Details link" column will provide more detailed information.

The Details page shows you more information about your variants and the figures you see in Replenishment, with the most important data highlighted.

It's also available for aggregated views, such as specific brands or categories.

The Details page is made up of several tabs:

The Summary tab shows you an overview of your item, including critical forecast and replenishment metrics.

On the Replenishment tab, you'll see how the replenishment recommendation has been calculated, as well as an inventory forecast which describes the impact of your stock forecast on the replenishment recommendation. The Forecast tab explains the forecast calculation and allows you to make edits. It highlights seasonal increases and trends, and demonstrates the impact of your forecast method and settings. Learn about editing the forecast here.

The Stock and sales tab visualizes information on sales, revenue and profit, stock, and stock cost for the item, while the History tab lists all actions which have happened to the variant.

Learn more about the Details page here.

Clicking the "i" icon in the "Alerts" column takes you to the Catalog and orders modal, which allows you to modify your settings for a particular variant. Lean more about the Catalog and orders modal here.

You will also find drop-downs menus at the top of almost every page.

Use this to choose which location you want to view. You can enable individual locations and create combined or virtual warehouses in Account > Settings > Warehouses.

Learn more about configuring warehouse settings here.

Use this to view your product catalog filtered to different levels. Variants will be selected by default. Clicking the dropdown will display additional dimensions:

Use filters to narrow down the information you are viewing. You can save filters and set them as defaults.

Type a keyword or SKU directly into the search bar (to the right of the Filters button) and select ENTER to search. Tip: Search for multiple SKUs at once by typing them in and separating them with a comma!

Click the gear icon on the right-hand side of a report to pick and choose over 125 metrics to show in your report.

Explanation of individual metrics and filters can be found in our Glossary of Terms.

Click on any field to pull it into the report. You can drag and drop the fields to customize the order of columns on the report.

You can save the report by clicking "Save". Once it's saved, you can set it to display by default by hovering over the three dots.

You can set the period Inventory Planner is referencing to generate forecasts based on the recent sales and trends forecast method*. This date range also affects the forecast and replenishment metrics in other tabs (e.g. Reporting, Overstock). The period is set in the top right of the screen.

Note: Seasonal forecast methods refer to the same months in prior years as the sales reference period, which is beneficial for holiday and seasonally driven items. Forecast methods can be set account-wide or customized on a per item basis. Learn more about Forecast Methods here.

On most reports, adjustments can be made in the details view at the item level, or by utilizing Bulk Actions. The option to use bulk actions appears at the bottom of the report once you check the boxes to the left of at least one line item. View further information on adjustments that can be made at the following links:

Adjustments can also be made by importing CSV files. This option appears when none of the items are checked in the list:

Try adjusting your date ranges to avoid the anomaly.

Yes.

Set your lead time and days of stock both to zero.

No, but you can set a forecasting method on a variant level as well as on an account level.

On the lower right corner of every page, you’ll find the Chat button. Click the button to start a conversation, chat with friendly IP staff, find all metrics, definitions and formulas, as well as the full Help Center.

You can also email our Support team directly at [email protected].